SPF Event Code of Conduct

1. PURPOSE

We exist to bring people together and connect with the common goal of creating a sustainable entertainment industry. We invite all of our employees, speakers, attendees, media, vendors, and sponsors to unite in contributing to a safe and positive conference environment for everyone.

As participants of SPF, we are each responsible for creating an environment of inclusivity, professionalism, and respect. We recognize that everyone’s voice matters, and we are careful to listen to those around us with patience, understanding, and curiosity.

2. EXPECTED BEHAVIOUR

Be collaborative, considerate, respectful, friendly, and have fun!
Stay engaged and clear-headed throughout the event
If someone looks lost or confused, see if you can offer them some guidance
If you notice someone in distress or a dangerous situation, alert the event organizers. If the situation is immediately threatening to the wellbeing of attendees, call 9-1-1.

3. UNACCEPTABLE BEHAVIOUR

Unacceptable behaviours & materials include intimidating, harassing, abusive, discriminatory, derogatory, or demeaning materials or conduct by any attendees of the event and related event activities. Many event venues are shared with members of the public; please be respectful to all patrons of these locations.
Harassment includes: offensive comments (verbal, written, or otherwise) related to gender, sexual orientation, race, religion, disability; inappropriate use of nudity and/or sexual images in public spaces (including presentation slides); deliberate intimidation, stalking or following; harassing materials, photography or recording; sustained disruption of talks or other events (whether verbal or otherwise); inappropriate physical contact, and unwelcome sexual attention.
Wearing clothing that is not suitable for a professional work environment, that is provocative, or otherwise potentially offensive.
Physical, written, verbal or other abuse, intimidation, threats, annoyance, harassment, stalking, pushing, shoving or use of any physical force whatsoever against any person, which in any way creates a disturbance that is disruptive or dangerous, or creates apprehension in a person.
Possession of any item that can be used as a weapon, which may cause danger to others if used in a certain manner.
Any boisterous, lewd or offensive behaviour or language, including but not limited to using sexually explicit or offensive language, materials or conduct, or any language, behaviour or content that contains profanity, obscene gestures, or racial, religious or ethnic slurs,
Possessing any open can, bottle or other receptacle containing any alcoholic beverages, except in areas specifically designated for the consumption of alcohol. Please drink responsibly.
Possessing any illegal substance, including but not limited to narcotics, or other illegal drugs. SPF does not tolerate the use or abuse of illegal substances anywhere in the Venue.
Smoking – other than in designated areas.
Excessive drinking of alcoholic beverages or marijuana consumption.
Assembling for the purpose of, or resulting in, disturbing the peace, or committing any unlawful act, or engaging in any offensive behaviour.
Failure to obey any rules or regulations of the Venue.

4. CONSEQUENCES OF UNACCEPTABLE BEHAVIOUR

Unacceptable behaviour by anyone involved in the event — including attendees, media, speakers, organizers, sponsors, staff, or vendors — will not be tolerated. If a participant is asked to stop unacceptable behaviour, immediate compliance is expected. Conference organizers may take any action they deem necessary to deal with a participant choosing to engage in unacceptable behaviour, including expulsion from the conference without refund or warning, or seeking the help of local law enforcement.

5. WHAT TO DO IF YOU WITNESS OR ARE SUBJECTED TO UNACCEPTABLE BEHAVIOUR

Alert organizers immediately if you are subjected to unacceptable behaviour, or notice unacceptable behaviour happening. Reports will remain confidential. Unacceptable behaviour can be reported to any member of the SPF staff.

6. SCOPE

All conference participants are expected to abide by this code of conduct.

7. PHOTOGRAPHY/VIDEOGRAPHY

Photographs and video recordings are being taken at this event. By entering the event, you agree to have your image and likeness used by SPF.

8. DIVERSITY, EQUITY AND INCLUSION POLICY

The Sustainable Entertainment Society and the Sustainable Production Forum are committed to fostering, cultivating and preserving a culture of diversity, equity and inclusion.

Our human capital is the most valuable asset we have; and that value extends far beyond mere monetary worth. The collective sum of the individual differences, life experiences, knowledge, inventiveness, innovation, self-expression, unique capabilities and talent that our employees invest in their work represents a significant part of not only our culture, but our reputation and company’s achievement as well.

We embrace and encourage our employees’ differences in age, colour, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status, and other characteristics that make our employees unique.

This policy extends to our programming, speakers, community engagement, and event staff. SPF will always endeavour to centre diverse voices and explore topics of discussion that allow multiple perspectives and life experiences. From our hiring practices, team members to our event execution, we are committed to diversity, equity, inclusion, and climate justice.